Originally published at: http://www.howtogeek.com/170834/how-to-create-a-distribution-list-in-outlook-2013/
Distribution lists allow you to treat a bunch of contacts as if they are a single entity. In other words next time you want to email everyone in your “Computer Club” you can send an email to the Computer Club distribution list and every one in the group will get the mail.
I'd like to point out to users of Outlook in an Microsoft Exchange environment that creating Distribution Lists by this method will likely not be backed up.
They will exist only on your Local PC and not follow you if you log in to another machine or have your machine rebuilt.
You should always contact your Service Desk to find out the correct process for a Distribution List to be created on the Exchange Servers.
Personally I keep my lists on a Spreadsheet (in Libre Office) and also synched to Google Drive. Benefits are:-
One List, updateable from anywhere, synched across desktop (Win8), Chromebook, and Android phone.
Sortable, so I can pick out just computer club, amdram group, and various other categories (or can be kept in different sheets in the one file).
Sending out an email takes a single swipe up the email column, then paste into a bcc in Thunderbird (or anything else that may be in use).
Result Nirvana one full list with full details - rather than a list for this purpose here - a list for that purpose there, etc.
Thanks for the tip on how to do this.
Question: Can I add or remove names from this group list? If so, how do I do this? Thanks so much for your assiatance.
When you send out an e-mail to a group does everyone in the group know they have been group messaged, as in, does it go out with only the name of the recipient? I am interested in sending out a group message that will look like it went to each person individually. Will the above method do that?
In the distribution list is there a way to personalize by having each individual persons name at the top of the their email