chrishoffman — 2013-09-05T06:40:24-04:00 — #1
Originally published at: http://www.howtogeek.com/171628/forget-the-gimmicks-heres-the-best-way-to-organize-your-gmail-inbox/
Email inbox gimmicks keep popping up. First Google introduced Priority Inbox, now it’s using category tabs. Dropbox purchased Mailbox, which turns your inbox into more of a to-do-list. Microsoft’s Outlook.com has a Sweep feature that automatically cleans your inbox.
defiant — 2013-09-05T08:02:05-04:00 — #2
Not sure I agree with setting the inbox to "unread first".
It's a matter of preference, of course, but I like my e-mails to stay organized based on their arrival date regardless of whether I read them yet or not.
robotsneedhugs2 — 2013-09-05T08:59:13-04:00 — #3
I, for one, love the inbox tabs. I like to be subscribed to newsletters for deals from Amazon and Newegg, in case something I want goes on sale. I can keep it out of my regular inbox, but still peruse them at my convenience.
cambo — 2013-09-05T10:06:53-04:00 — #4
I too like the tabs. It makes it super easy to stack social emails, and delete them all at once- or promotions- without deleting the important stuff.
nsdcars5 — 2013-09-05T10:19:35-04:00 — #5
Promotions go to "Promotions" tab.
Spam goes to spambox.
Rest stay in "Primary".
Even tabs work nicely "in the long term", you just have to teach it which e-mails are important and which are not.
localhost — 2013-09-05T12:12:05-04:00 — #6
I find the new tabs organization to be the best method yet. At first there were a couple mis-categorized emails, and moving them manually (that one time) has taught it the proper locations for everything.
btocher — 2013-09-05T12:13:41-04:00 — #7
If an email doesn't have an unsubscribe link (or even an unsubscribe link that's broken), surely that's spam? That's where it ends up here.
bob_block — 2013-09-05T12:42:44-04:00 — #8
Anyone know how I can save 1 email in a long conversation, delete the rest and also delete any replies? Somewhat more like using outlook.
andrewrobert7 — 2013-09-05T18:00:29-04:00 — #9
Since you mention filters, say I want to have a filter do the same thing for multiple email addresses without making multiple copies with the different addresses? How do I do it?
skottmorris — 2013-09-06T11:57:34-04:00 — #10
The new tabs are nice, but it would be great if Google let us created our own tabs based on Labels. That would be the best of both worlds and make Inbox management so much easier.
michaeltunnell — 2013-09-07T04:52:42-04:00 — #11
This article is absolutely correct and I was actually only coming here to express my 100% agreement...
Right click the "down arrow" at the top right of each email you want to delete. Choose "delete this message". This will delete that particular email but not the entire conversation. Do that as many times as needed and voila.
could you elaborate more with what you want? What are you not wanting to make copies of? Multiple Filters/Labels can be attached to a single email without actually affecting the email directly.
See normally I would agree with you three by saying that organization is a good thing but Google totally screwed up.
@robotsneedhugs2, unfortunately it keeps a LOT more out than you think. If an email is sent to you and does not fit any of the "Google Approved" categories then you actually won't see it at all. If that happens, which it did to me often, then the only way to see it is to run the search "is:unread" in your email search...try it now, there is probably something there.
@Cambo I too like the idea of seperation but the Tabs are terrible because you don't get notified about new emails UNLESS it is in the Priority tab...some might like that but you have no control over what gets sent where so maybe I want updates about social networks or something...Google says "you dont know what you want". The tabs also suck when you are inside of gmail as they don't have an unread count next to the tab title like it should...so the only way to know if there is something there is to manually check it...and that is so freaking 1990s. Finally, this could easily be done with labels and the Quick Links lab feature. Enable the Quick Links lab, create a link to any page you want by navigating to the page and clicking "add link". Also if you use filters and labels you can have the automatic labeling done for you like the tab does but still get updated about it and see the unread count in the left sidebar.
@localhost it isnt the best but it easily could be if the tabs were controlled by the user and not Google...such as like @skottmorris suggested with the tabs being based on custom labels....which could be controlled automatically with filters.
bob_block — 2013-09-07T07:36:07-04:00 — #13
Michael - many thanks - I think you have given me some great advice!
dennisllind — 2013-09-07T10:47:15-04:00 — #14
I have a new update but I don't have a gear icon, or a inbox tab under settings
localhost — 2013-09-07T11:42:23-04:00 — #15
You're completely right. While it works decently, the ability to make our own tabs would really elevate the experience. When the feature first rolled out, I was a bit puzzled by that too - I thought we'd be able to make our own tabs.
That said though, I can see why its not implemented. The filters do exactly that, so replicating the functionality with tabs a bit redundant.
michaeltunnell — 2013-09-07T12:22:10-04:00 — #16
you're welcome, glad I could help.
you can change it in a different place...go to the Inbox and then look in the left sidebar for the word "Inbox" next to it you will see a "down arrow" click that and choose Unread First from there.
except that it wouldn't be the same thing...redundant code would be to solve the same thing twice...which is what they are doing now. I have filters and labels...then they add this which is just filtering and labels that I can't control. Tries to solve the same thing with two different solutions, one of which is terrible.
If the tabs were based on labels that you selected it wouldn't be redundant because it would just be using the labels you already have. The reason they didn't support control here is to make it appear that the tabs was useful to people have never even looked in the settings...which is sadly a LOT of people.
With all of that said, you should try my tip about hidden emails.
robotsneedhugs2 — 2013-09-07T17:51:45-04:00 — #17
I haven't missed anything because of the tabs.
michaeltunnell — 2013-09-07T18:44:06-04:00 — #18
you are a lucky one then.
cloudcompexp — 2013-09-10T01:18:37-04:00 — #19
Good to know this. Thanks for sharing..
Here I would like to share a simple tool called Beyond Inbox to organize your Inbox. It'll also helps you to Backup, Archive, Transfer and Restore your Emails.
andrewrobert7 — 2013-09-13T07:49:02-04:00 — #20
I mean I have multiple labels set up, so could I set those up to always catch emails from different email addresses sending, but I don't want to have to make multiple labels.
michaeltunnell — 2013-09-13T14:17:51-04:00 — #21
I think you are referring to setting up multiple filters and I can understand that. It is kind of a hassle to setup all the labels and filters in the beginning. However, once you do it you can just...
Set it and Forget it
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